eAPIS file.com - Software Tools to help you legally and safely cross the US Border

File Your eAPIS Flight Plan
What is eAPIS? eAPIS is the Electronic Advance Passenger Information System. eAPIS is a U.S. Customs and Border Protection (CBP) web-based application that provides for the collection of electronic traveler manifest information for international travel both in to and out of the United States. eAPIS collects and passes electronic manifests to the Advance Passenger Information System (APIS).

Our eAPISfile software is much more than a tool to make your eAPIS manifests a breeze, its robust, powerful and has many key features that will make your border crossing rule compliance as simple as it can be. You have enough problems with international flying. Let us solve this one for you.

eAPISfile is an application developed by pilots for pilots. Unlike other applications its $35/yr to all our members for unlimited eAPIS filings . Some companies charge hundreds of dollars for applications that do much less than eAPISfile.com. Most require your to have local software. eAPISfile works from anywhere on any browser based mobile devices.  PC, MAC, Linux, iPhone or Blackberry.  Nothing to Purchase, No transaction fees. The eAPISfile application is used by 1,000's of pilots that regularly travel international such as pilots members of Liga International, Flying Samaritans, Pacific Bonanza Society, Rock Mountain Bonanza Society and So Cal Pilots Association.

Attention Private Pilots - New Custom Border Protection (CBP) Rules : The Advance Information on Private Aircraft Arriving and Departing the United States Final Rule requires that pilots of private aircraft transmit notices of arrival and/or departure and traveler manifest information to CBP electronically a minimum of 60 minutes prior to departure through eAPIS or another CBP-approved electronic data interchange system. The new regulations are in effect with a voluntary compliance period ending on May 18, 2009. On this date, electronic transmissions became mandatory.

The Electronic Advance Passenger Information System, or eAPIS, allows you to enter or upload passenger and crew manifests online. Reports are also available through eAPIS for Customs and Border Protection approved individuals. Our Website has Made the process very easy for our members to file a eAPIS compliant border crossing flight plan. The links below provide you with the links and Help videos you need.

How do we make it easier for you? No Problem - We have you covered! Take a look at the information below and watch the videos. Sign up as a member and visit the member profile update area. Here you can enter all of the information needed to generate a transmission to the eAPIS website. That transmission can be via a Upload of a XML document in there required format or a post directly to there web servers. Both methods have been certified by the eAPIS directors.  In addition, that same information is used to complete all your international flight plans. (Flight Plans, Arrival Documents and Entrance Documents) These programs were originally written for Liga International and Flying Samaritans to ease the pressure on there pilots compliance requirements since they fly monthly into Mexico to transport Medical staff to provide medical care to the residents of Baja and Mainland Mexico.

As a Member you can go directly to the eAPIS generation screens via this link  But please watch the videos or review the PDF Manuals below first, it will save you a lot of time.

Simple to Use, made to be user friendly and optimized for speed.
eAPISfile allows you to streamline and meet eAPIS and CBP requirements in a fast and simple way. It will keep a detailed database of your crew, aircrafts, manifests crew and passengers in a friendly easy to use interface designed for quick data entry and error proofing, allowing you to re-use the data as required making future filings a snap.

eAPISfile allows you to quickly create new manifests extremely fast for both your Outbound and Inbound manifest in one easy step. One of the big time savers for our members is you can store, clone and edit an infinite number of Airplanes, Pilots, Routes/manifests and Passenger information. Remember you have to send them that information twice - Inbound and outbound.  Thus with our system you do not need to retype it every time. 

My experience the first time I filed via eAPIS was over 3 hrs of data gathering and trial and error and data entry.  Below we have provided you the information and the means to reduce that to 1/2 hr for the first time and then do it in under 60 Sec for subsequent filings for the same route or passengers.  Liga and Flying Samaritan pilots do not even have to type there passenger information because it is automatically transferred from the Pilot manifest systems.

Your eAPIS Confirmation Number.
Please print or copy your Confirmation number down after filing your eAPIS Documents and take it with you on your trip
This is Only a Confirmation that the eAPIS XML Document was sent to eAPIS and was received.
You will receive a Confirmation via email from eAPIS CBP that will have the same Confirmation Number that is provide via our website.
If you do not receive that email after filing, contact US Customs & Border Protection (Local CBP Office).
Without it AND a Verbal Clearance you are NOT cleared to enter or Depart or Enter the USA.
For verbal clearance, Please contact the CBP port listed in the transmission or as listed in the eAPIS Port of Entry Guide or CBP Port Contacts .
If you are having problems receiving confirmation emails from CBP, Please contact Private.Aircraft.Support@dhs.gov for assistance.

Add Edits or Deletes to your eAPIS Confirmation Number.
The following is a communication re Edits & Deletes from the eAPIS field office.

"Once you have submitted a manifest through eAPIS, if you need to add additional travelers, you can submit another manifest with the same flight information. It is not necessary to resubmit the travelers that have already been transmitted, but you will need to resubmit the pilot each time as eAPIS always requires a pilot for each manifest.

For deleting travelers, once a manifest has been submitted, travelers cannot be deleted. It is not necessary to do anything further.

Changing of airports and/or times does not need to be completed in eAPIS as long as the flight is on the same date. For these changes, please contact the affected CBP airport. If there is a change to the date of a flight, a new manifest should be submitted through eAPIS. eApis does not currently have the option available to cancel a manifest once it has been submitted. To ensure that a CBP officer does not respond to a cancelled flight, please contact the affected CBP airport to advise of the cancellation."


If you need general Support or are having problems receiving confirmation emails from CBP, Please contact Private.Aircraft.Support@dhs.gov for assistance.


If you have any additional questions or concerns, please feel free to contact them directly at: 

Note: If you are changing the DATE - The only option is to re-file the FULL Plan. It's very easy via our website. We would also recommend a full re-file if you are changing landing locations.  Since you do not have to re-enter PAX on our system you can just make your edits and re-file with the full PAX list. Thus, we would recommend you do a full re-file for any changes since its less work to do that via our software.

Tell us how we can make it better. We are always looking to improve the system.  Please send me your comments at spb@blytheco.com  Also you you need any help - give me a call at 949 445-8181, I will be happy to walk you thru the process or review your document prior to filing w eAPIS - All at no additional charge to you as a member of this organization.
Pacific Bonanza Society ▪ 25316 Stageline Dr, Laguna Hills, CA 92653 ▪ Phone: (949) 322-4397
 
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